Project Officer, POWERful Women

The Energy Institute is looking to recruit a part-time Project Officer to work on the POWERful women initiative.  The successful candidate will provide the secretariat function and supporting administrative services for all relevant POWERful Women activities and be an experienced individual who can work on their own initiative as part of a small, busy, friendly team.

Job Description / Job Ad

Project Officer, POWERful Women

Job purpose:

Support delivery of the POWERful Women initiative

To provide the secretariat function and supporting administrative services for all relevant POWERful Women activities.

To support the Project Manager – POWERful Women in the fulfilment of the POWERful Women initiative’s aims and objectives

Reports to:

Project Manager, POWERful Women

Dimensions:

Secretary to the POWERful Women Board

Term:

Fixed-term contract until 31 December 2020;

Part-time (21-28 hours per week)

Salary:

£24,000 p.a. - £27,000 p.a. full-time equivalent, depending on experience, plus benefits

About POWERful Women

POWERful Women (PfW) is a professional cross-sector initiative founded by Baroness Verma and Laura Sandys MP.  It exists to encourage the energy industry to develop and rebalance its workforce, and in doing so, seeks to advance the professional growth and leadership development of women across the UK’s energy sector.  The Energy Institute is a main partner that manages the PfW secretariat and supports the mentoring programme.

Principal accountabilities

  1. Administer all arrangements for Board meetings, liaising with the Chair to draft agendas, papers for the meetings and produce minutes for circulation. Organise the bi-annual Board drinks events. (5 meetings per year).
  2. Manage ‘supporting careers’ part of the POWERful Women website to signpost our audience to mentoring initiatives and programmes to encourage middle management women into mentoring (target 40% network with a mentor/engaged via an app?).
  3. Work with the BEIS representative and ‘energy women’ as well as the Mentoring Network who collect data on mentoring networks (and whom I’ve asked to pull out energy sector specific data).   Aim to monitor the level and impact of mentoring programmes for the sector, or at least begin to.  Aim to ‘light a fire’ to reach our 40% target of middle management women being mentored in some way.
  4. Encourage POWERful Connections mentees who graduate to become mentors by asking them to support middle management mentees and encourage mentoring programmes inside their own organisations.
  5. Work with the Project Manager, POWERful Women to encourage our top energy companies to support women’s careers by running their own balance networks, events and mentoring programmes and support these as necessary.
  6. Collate items for the POWERful Women newsletter (issued every 6 weeks) and send the Communications Manager, POWERful Women to create. Support the Communications Manager, POWERful Women with website maintenance and development.
  7. Manage the POWERful Women database and ensure compliance with GDPR policy and practice. Manage emails, Mailchimp and cloud storage for the efficient administration of POWERful Women activities.
  8. Support third party events with guidance from the Project Manager, POWERful Women and Communications Manager, POWERful Women. Attend events as necessary.

Working closely with the Project Manager, POWERful Women, you will ensure that all relevant activities are produced efficiently and to a high standard, ensuring that deadlines are met and effective services are delivered.

You will be expected to meet your individual key performance indicators and maintain standards and objectives for the team in line with organisational values. You will utilise your expertise to effectively support and contribute to the implementation and development of the POWERful Women initiative.

You will maintain a close working relationship with colleagues, both within the POWERful Women team and throughout the Energy Institute.

You will actively participate in appraisals, Energy Institute team meetings, POWERful Women meetings and meeting your self-development needs.

You will work in accordance with Energy Institute agreed policies, procedures and practice, including revenue practice, health & safety at work requirements and equal opportunities.

Key skills and knowledge:

  • Experienced individual who can work on their own initiative and possess the skills required for effective project management.
  • Effective communicator able to engage verbally and in writing with a range of audiences.
  • Team worker and flexible self-starter
  • Strong organisational and time management skills
  • Social media literate
  • Strong administration and IT software and system skills Office 365, CRM systems, web editing, Twitter, Instagram, Linked in.
  • Experience or knowledge of managing mentoring schemes an advantage but not essential.
  • Strong interpersonal skills
  • Personal commitment to advancing female leadership and diversity across the UK’s energy sector as part of building more competitive businesses.

Download job description

To apply send your CV and covering letter to hr2@energyinst.org by Monday 13 January 2020. The covering letter should be no more than one side and should convey the three key reasons for your suitability. Interviews will be held during w/c 20 January 2020.